S/4HANA New Asset-Accounting

Prerequisit : Good to Know

  • Chart of Depreciation
  • Asset-Class
  • Depreciation Areas
  • Accounting-Principles
  • Parallel-Valuation
  • Currencies in Universal Journal & AA supported Scenarios {HSL,KSL,OSL} : Currency-Conversion, not yet supported in S4HANA 1610 for Fixed Asset depreciations (To check in future S/4HANA versions}
  • FIN_AA_SEGMENT_REPORTING : Segment Reporting for AA
  • x Functional Example

AW01N – Asset Explorer* : Extremly useful Single Source of Truth for ASSET 🙂

S_ALR_87012037 – Change Documents – For Asset Master
S_ALR_87012050 – Asset Acquisition

Asset Acquisition

A. Acquisition with vendor (F-90)

  1. Original acquisition
  2. Subsequent acquisition

B. Acquisition without vendor (ABZON)

  1. Original acquisition
  2. Subsequent acquisition

C. Credit memo

  1. With vendor
  2. Without vendor

D. Asset-Thru Acquistion (PR-PO)

  1. AS01 Create Asset Master : Fixed Asset Master is created on Company Code (Chart of Depreciation) level (BP BNI)
    AS11 Create SubAsset
    ME51N Create PR {ZNB1 – Local / ZNB2 / ZNB6 Prop.Local / ZNB7 }, Account-Assignment category : A = Asset & On Account Assignment Tab, specify the asset number which the item is to be assigned
    Convert PR to PO
  2. Change PO [ME21N / ME22N / ME23N]
    Approve PO
  3. MIGO Receiving Goods from Vendor to PO [account DR and GR/IR will CR]
  4. MIRO : Invoice receipt by Line-item
    1. Vendor-Line-item report : FBL1N
    2. Vendor-Balance : FK10N
  5. MIR4 – See Accounting-Document associated with Vendor-invoice
    1. In S/4HANA, Two Accounting-Documents are generated ’cause operational part and the valuating part (Explaination below )
      1. A business transaction created using integration is split by the system into the operational part and the valuating part. A posting is made in each case against a technical clearing account. For the asset acquisition using integration a new technical clearing account is required for integrated asset acquisition
      2. The operational part is posted across accounting principles, the valuating part is posted accounting-principle-specifically

Asset Retirement

Asset Retirement

  1. ABAVN : Post Retirement thru SCRAPping
    1. Scraping after posting depriciation
      1. (-ve Asset-Class Act.Determination GL &
      2. +ve posted-depreciation,
      3. + loss/gain Asset)
    2. & then reversal of retirement thru AB08
  2. ABAON : Asset Sale without Customer
  3. Asset Sale to Customer with Invoice
  4. AB08 : Reversal of Retirement
  5. S/4HANA : Accounting-Entry for Asset-Retirement
    1. For Asset-acquisition, in S/4HANA, a Technical-Clearing Acq. Account is required & two-Accounting docs are generated. However that is not the case for Integrated-Retirement.
    2. For the asset retirement using integration the existing clearing accounts asset retirement with revenue and asset retirement clearing are used

S_ALR_87012052 – Asset Retirement

Asset Transfer

Asset Transfer IC
ABT1N : Asset Transfer Intercompany
S_ALR_87012054 : Intracompany Asset Transfers

Asset Transfer within Company

ABUMN – within CompanyCode. One to Many : Go to T.code : ABUMN and Give company code enter Multiple assets (F8) and give assets numbers all the old assets will be copied to new assets From assets and To assets. just beware you are transferring net book values, not the acquisition & depreciation values.

The best standard way to tranfer few Assets to several assets is like AuC – assets under construction – by AIAB and AIBU. You may transfer your 3 records to AuC and execute that

Asset Periodic Processing

Asset-Periodic Processing
ABAAL – Post Depriciation Manually – Unplanned & Planned

(Short)

  1. Keep fiscal year XXXX open in FI-GL before you close the fiscal year in FI-AA (T-Code: OB52)
  2. AFAR to recalculate values in fixed assets for the company code (PGM: FAA_DEPRECIATION_CALCULATE)
  3. AFAB to execute the depreciation posting run up to last period (PGM: FAA_DEPRECIATION_POST)
  4. FAGLGVTR to execute balance carry forward to new fiscal year XXXX+1 (PGM: SAPFGLBCF)
  5. AJAB to execute the year end closing for fiscal year XXXX (PGM: RAJABS00)

(Detail)

NOTE : In S/4HANA, AJRW is no longer available

Step 1 : Prepration

  • 1) FAGLGVTR : Test-run executed for FAGLGVTR

Step 2 : Prepration for Year-End Closing in Asset-Accounting

  • 1) Check last closed Fiscal Year in FI & FI-A
    • FI
    • OAAQ : if you see 2016 against your co.code it means that 2016 yr is closed and 2017 yr is open for that co.code in AA
    • OB52 : is to check which posting periods are open for AA
  • 2) Run-Report RACHECK0
  • 3) AUVA : Check Incomplete Assets : SE38 RAUNVA00
    • [MP: Check AUN0] : Sometimes some incomplete assets do not show in AUVA. Then check AUN0
    • Also You can look at Tables ANLA , ANLZ and ANLB.
    • In S/4HANA –> ANLA is obsolete. Compatibility-View is available. Check blog on Technical-Changes in AA
      • sFIN 1503 : FAAV_V_ANLSUM_1
      • sFIN 1503 : FAAV_V_ANLSUM_5
  • 4) OAV5 : Check Indexes : OAV5
  • 5) AFAR : Recalculate Depreciation : AFAR   / report FAA_DEPRECIATION_CALCULATE
  • 6) AFAB : Execute Depreciation Posting-Run : run FAA_DEPRECIATION_POST
    • (SAP NOTE# 684659)
  • 7) Reconcile General Ledger & Subsidiary Ledger
    • In S/4HANA, GL & AA-Ledger are always in-sync
    • b. run reports on the current asset values, for example, the asset history sheet, account balances, and financial statement

Step 3 : Execute Year-End Closing

  • 1) AJAB : Run report RAJABS00 in TEST mode, check log
  • 2) AUVA : Run Report RAUNVA00


S_ALR_87012004 – Total Depreciation
S_ALR_87011963 – Asset Balances Classic
S_ALR_87011994 – Asset Balances
F1617/F1617A – FIORI App for Asset Balances (AR01)

AR19 – Asset Transaction List
S_ALR_87012039 – Asset Transactions
F1614 FIORI App for Asset Transactions (AR05)

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Asset Depreciation

AFAB – Depreciation POSTING RUN –> check SAP NOTE 890976 – Converting closing report to internal doc number assignmnt

AB01L : Value differences for each accounting principle or depreciation area can be entered in a separate transaction (AB01L) for an asset acquisition, a post-capitalization, and a manual depreciation or write up

Functional-Details on Depreciation Calculation Methods :

Gradual reduction in the value of asset is called Depreciation. We normally calculate depreciation on balance day, which is the last day of the financial year. For this reason, depreciation is known as a balance day adjustment.

With S/4HANA, Depreciation is calculated at Asset-Capitalization and is shown in AW01N in Planned Depreciation. After the Depreciation is posted, it is shown in under sas POSTED Depericiation

Further, in S/4HANA, You can record the leading valuation of Asset Accounting in any depreciation area of new Asset Accounting. It is no longer necessary to use depreciation area 01 for this. This has been made possible because technically, the system now posts both the actual values of the leading valuation and the values of parallel valuation in real time. This means the posting of delta values has been replaced; as a result, the delta depreciation areas are no longer required and are no longer supported

Post Capitalization

  • ABNAL : You enter post-capitalization both gross and net in the same transaction (transaction ABNAL). The system always calculates the depreciation values, meaning in the standard system it assumes that you are entering gross values.
  • If you want to enter the post-capitalization net, you have to specify the net amount in the transaction, and reset the depreciation values in the line items

Asset Revaluation

  • ABAWL : A revaluation is always posted accounting principle-specific. The Accounting Principle field in transaction ABAWL is therefore a required entry field

S/4HANA – Transactions

The new transactions are: AB01L, ABAAL, ABAKL, ABAOL, ABAVL, ABAWL, ABGFL, ABGLL, ABIFL, ABMAL, ABMRL, ABNAL, ABNEL, ABNKL, ABSOL, ABSTL, ABUML, ABZEL, ABZOL, ABZPL, ABZUL

Transaction ABSO_OLD from classic Asset Accounting is no longer available in new Asset Accounting; you can use transaction AB01L instead. All SAP Notes that refer to transaction ABSO_OLD are automatically invalid in SAP S/4HANA

Following transactions are no longer available in S/4HANA AA:
• ABST, ABST2, ABSTL
• ABUB
• AW01_AFAR
• ABF1 and ABF1L
• AJRW
• OASV
• AB02
• ASKB and ASKBN
• ABMW
• ABCO

Useful links