S/4HANA Best Practice –
Today let’s look at SAP S/4HANA Best Practice, Chart of Account , YCOA
Chart of accounts is a list of G/L accounts. G/L account master data contains the data for the General Ledger to determine the function of the account. G/L account master records control the posting of accounting transactions to G/L accounts and the processing of the posting data. They are divided into two segments:
- Chart of accounts segment –> The CoA segment contains the data that is valid for all company codes, such as the account number.
- Company code specific segment –> The company code specific area contains data that may vary from one company code to another, such as the currency in which the account may be posted.
For each G/L account, the chart of accounts contains the account number, account name, and the information that controls how an account is used and how a G/L account is created in a company code.
YCOA is the global CoA for all countries and it is not industry-specific. Approximately 800 G/L accounts are currently defined in YCOA within the following number ranges:
| 10000000~19999999 | Assets |
|---|---|
| 20000000~29999999 | Liabilities |
| 30000000~39999999 | Equities |
| 40000000~49999999 | Revenue |
| 50000000~59999999 | Cost of Sales |
| 60000000~69999999 | Operating Expenses |
| 70000000~79999999 | Other Income and Expenses |
| 90000000~99999999 | Secondary CE (for internal allocation) |
YCOA contains G/L accounts used in master data, account determination, and configuration of pre-delivered processes in the SAP Best Practices reference content or required by different accounting standards (IFRS or local GAAP).
SAP BP GL-Account# numbering
1* Balance-Sheet Accounts : Cash, Assets, Depreciation,
2* Balance-Sheet A/P Accounts : Payables Domestic, One-time, Down-payments, Payables Foreign, Payables-Affiliated Comp, Payroll related, payroll-tax related
3* Balance-Sheet Common-Stock, Preferred Stock, Retained-Earnings, Initial-Inv., Initial-Inv Offset
4* P&L(P) : A/R Revenue Domestic, Sales-Revenue w/Cost-Element, Revenue Foreign-Product, Sales-Deduction,, Revenue- Adjustments
5* P&L(P) : COGS (N), COGS – Labor (P), Consumption (P), loss/Gain from Valuation, Loss/Gain inventory variance, Loss/Gain Price-difference, Inventory-Change
6* P&L(P) : Expenses- Travel, payroll, Sales Commissions, Bad Debt Expense, Value-Adjustments, M&E Periodic Service, Water/Electricity/Telephone, lease expense (various asset-type Building, Land, Machinery, Motor-Vehicle, office-equipment.), Service-Expense, Depreciation Expense (Land, Building, Motor-vehicle..)
7* P&L(P) : Revenue from Post-Capitalization, Settlement of AUC to CO-Object, Interest-Income, Bonds Interest Income, Lease Income, Interest-Expense
8* P&L(P) : Budget-Accounts
9* P&L(S) : Settlement-Rework, Settlement-R&D, personal costs, other costs, Secondary-Costs, Overhead Material/Prod/Admin/Sales, COPA (Marketing, Admin, Sales, Non-Operating, Taxes), Machine-hours1, machine-hours2, Setup production, water, Environment, Consulting, Internal Transport, QM Control, Activity unit-based billing
